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Oracle WebCenter Content – A Beginners Guide to Better Content Management

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In the world of digital transformation, expectations of customers have changed drastically. Companies need to adopt strategies of digital operations and unique digital collaboration solutions in order to ensure quicker time to market, effective information sourcing and integrated and timely web, social and mobile engagements. Oracle WebCenter is a user-engagement platform developed for improving business swiftness with composite applications, intuitive portals, and mash-ups, and offer smooth access to the right information relevant to the context martech news.

Oracle WebCenter is a complete portfolio of various web offerings from oracle, this portfolio includes Oracle WebCenter Portal, Oracle WebCenter Content and Oracle WebCenter Sites. Here we will be discussing about Oracle WebCenter Content martech.

The Majority of processes, at almost all businesses, are based on documents. A software system that supports such a process is known as a Content Management System (CMS). Many of the CMS also involve document store, roles and rights management, document versioning, access privileges, compliance, regulatory document retention, information sharing, and audit.

A good CMS gives storage and archiving of different types of files, including spreadsheets, word and PDF documents, video, images and audio files, etc. It is also the foundation for organization-wide collaboration. Oracle WebCenter Content is nothing but the CMS from Oracle.

What is Oracle WebCenter Content?

Oracle WebCenter Content manages information one utilizes every day. Information found in reports, slide presentations, e-mails, memos and more. Oracle WebCenter Content stores it, organize it and secures it so that only the individual in need of the information have access to it. And most importantly, it helps you in finding it quickly when you require it and view it through a standard web browser, even if you do not have the software that created the document.

Why use Oracle WebCenter Content?

Content management used to be focused only on organizing content around departmental lines, for definite niche uses. Presently many businesses are struggling with growth in the sheer amount of information to be managed. Content is generally stored in disparate locations, including the corporate repository, desktop computers and laptops, and email accounts as well as being stored in a variety of formats. 

Oracle WebCenter Content can help a corporation in unifying, managing and leveraging all types of contents over the entire enterprise. All corporate lines of business like brand management, web presence, marketing, sales, HR, accounting and engineering can share the same tools and easily access the information in a common repository. Oracle WebCenter Content integrates with Oracle Documents Cloud Service (ODCS) for a truly hybrid content management solution. You can store content in the cloud server and access it on-the-go utilizing Oracle Documents Cloud Service (ODCS) user interface.

By centralizing information and permitting access to information by the qualified user, Oracle WebCenter Content gives eliminates redundancy, cost savings, and boosts efficiency. Simultaneously, information is accurately tracked, managed and disposed of as required.

In addition to appropriate content management, enterprises are presently faced with the need to manage content in conjunction with legislative compliance laws or for prosecution purposes. Companies must be capable to discover correct information in a timely manner. It is also necessary that information is preserved or disposed of in accordance with an enterprise widely policy. If a company can’t track content, it makes it difficult if not impossible to implement corporate policies regarding information security and disposal.

Key features of Oracle WebCenter Content

  • Managers can set up a list for access control, to configure who has access to which content.
  • Documents are saved in native configuration format and can be automatically converted to other formats.
  • Organizations can consolidate all of their unstructured content, using a unified set of ECM tools.
  • Organizations can capture images and use Oracle’s optical character recognition (OCR) tools to pick out the text to classify the document or to convert the document to text.
  • Video transcoding tools permit enterprises to convert video to a variety of formats.
  • If a company needs a unique set of metadata fields for retention categories or record folders, the software can be customized to include the organization-specific fields.
  • Users can review documents in or out, manage content from inside Microsoft Office or from a Web browser, and convert paper-based content to electronic form. Document management features of Oracle support FDA 21 CFR Part 11.
  • A set of mobile applications provides access to content on smartphones and tablets.
  • Pre-packaged adapters permit organizations to more effectively integrate ECM software with content-enabling applications, such as ERP and CRM.
  • Organizations can track and preserve content according to a retention schedule. Record management features of Oracle support DoD 5015.2-STD v3.
  • Tools are provided to make different renditions of a document available for different devices; such as tablets or smartphones.
  • As users make changes to content, various versions of the content are automatically stored, and users can choose which version of a piece of content they wish to work with.
  • Users can directly comment on documents they view utilizing a set of markup tools.
  • Users can convert documents of business into private or public webpages, and when they update a business document the webpage is consequently updated.
  • Users can develop and manage workflows to streamline cross-company business processes.

The Oracle WebCenter Content solution delivers complete enterprise content management which is cost-effective.  It empowers companies to deliver all types of content to business users in the proper format and within the context of familiar applications that fit the way they work.  By integrating DocuSign Signature Appliance, formally known as CoSign, the requirement for paper is eliminated in signature-dependent processes.



ABOUT THE AUTHOR
https://www.linkedin.com/in/bharat-gawra-8a020356/

Aashish Yadav
Content Writer, Martech Cube
Aashish is currently a Content writer at Martech Cube. He is an enthusiastic and avid writer. His key region of interests include covering different aspects of technology and mixing them up with layman ideologies to pan out an interesting take. His main area of interests range from medical journals to marketing arena.

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